Conference Chairs for Meeting Rooms: A Guide for Businesses

Conference chairs are seats designed for meeting rooms, conference halls, lecture rooms and reception areas, where durability under frequent use, comfort during longer meetings and a coordinated look with the rest of the office furniture all matter. The right meeting room chairs are sturdy, easy to link into tidy rows or stack for storage, and at the same time complement the colour and style of the space. Below we explain the types, the key selection criteria for businesses and the B2B advantages that make equipping an entire office easier.

What conference chairs are and where they are used

Conference chairs are chairs for spaces where people sit for limited periods, but frequently and in larger numbers. Unlike task chairs, they are not intended for eight hours of sitting at a computer, but for comfortably following meetings, presentations and training sessions.

You will most often find them in the following spaces:

• Meeting rooms and conference halls for meetings and negotiations
• Lecture rooms and classrooms for training courses and workshops
• Reception and waiting areas, where they create a company's first impression
• Lobbies, multipurpose halls and event spaces

Because they are part of representative spaces, appearance matters alongside functionality. A well-chosen conference chair supports good posture during a meeting and at the same time conveys the order and seriousness of a company.

When furnishing, it helps to distinguish between two roles. A task office chair is intended for many hours of sitting at a computer and therefore has more adjustments. A conference chair, on the other hand, is optimised for comfort during a meeting, quick repositioning and a coordinated look across a larger number of identical seats. Understanding this difference saves you unnecessary costs, since a meeting room generally does not need the most expensive ergonomic chairs, but rather durable and attractive conference models.

Types of conference chairs

Depending on how they are used and the space involved, conference chairs are divided into several types. When choosing, it is crucial whether you will frequently move or stack the chairs, or leave them permanently in place.

• Folding chairs – ideal for multipurpose halls and spaces you often rearrange; after an event you fold them and store them in a smaller space.
• Chairs for linking into rows – with side connectors you link them into straight, tidy rows; suitable for lecture rooms and larger halls.
• Chairs on castors – allow free movement around the table and quick rearrangement in active meeting rooms.
• Chairs on glides – stand stably in one place, protect the floor and give a more formal, orderly look.
• Upholstered chairs – with a soft seat and backrest for greater comfort during longer meetings.
• Chairs with mid-height backrests – ergonomically shaped backrests for better back support during multi-hour gatherings.

In our range of conference chairs you will find models for all of the needs listed above, including Venus, Tekno, Lax and Noly, which cover the spectrum from simple folding to upholstered conference seats.

Comparison of conference chair types

The table below summarises which type of chair performs best depending on the space and how it is used.

How to choose conference chairs for a meeting room

When choosing meeting room chairs, consider how often and how long they will be used and how they should match the space. The following criteria help you narrow down the selection.

• Durability for frequent use – in a company, chairs endure dozens of users a day, so quality frames and durable fabrics are essential.
• Comfort for longer meetings – for one-hour and longer gatherings, choose upholstered models with good back support.
• Aesthetic coordination – colours and materials should match the rest of the office furniture and the brand image.
• Foldability and storage – if you often rearrange the space, factor in room for storing the chairs.
• Linking into rows – for lecture rooms and formal halls, choose chairs with connectors for straight rows.
• Castors or glides – castors for mobility, glides for stability and floor protection.

If you are furnishing an entire office, it makes sense to choose ergonomic office chairs for workstations and conference chairs for meeting rooms at the same time, to achieve a unified look. Read more about a holistic approach in the guide how to furnish an office.

Castors or glides for conference chairs?

The choice between castors and glides depends on the dynamics of the space and the type of flooring. Both have clear advantages.

Castors are suitable for meeting rooms where participants frequently change places, move to the board or screen and adjust the layout. They allow mobility without standing up, but are less formal.

Glides give the chair a stable, calm and orderly look, protect floor coverings and are ideal for representative meeting rooms and receptions. The chair stays in place and a row of chairs looks tidy.

When choosing, also consider the type of flooring. For hard floor coverings such as parquet, laminate or tiles, choose castors with a soft tread or glides with felt to prevent scratches. On textile coverings, castors run smoothly and the chair stays mobile. If in doubt, glides are the safer choice for representative meeting rooms, while castors suit more work-oriented spaces.

B2B advantages for businesses

Furnishing meeting rooms is not the purchase of a single chair, but a project with several dozen or a hundred seats. At Heka, the entire process is tailored to the needs of businesses.

• Bulk deliveries – coordinated delivery of a larger number of identical chairs for a unified look of the space.
• Personalisation – a choice of fabrics and colours plus the option to embroider a company logo on the backrest.
• In-house delivery and installation – we deliver and set up the chairs, and you get a space ready for use.
• Coordination with other furniture – conference chairs are easily coordinated with executive chairs and task chairs for a cohesive office look.
• Custom manufacturing – Slovenian production in Medvode allows adaptations that mass importers do not offer.

On larger projects we also advise on the choice of custom furniture – more in the guide custom office furniture.

Why Heka conference chairs

Heka Interior is a brand of the company Hit Preless from Medvode, with more than 40 years of experience in furniture manufacturing. This means control over quality from material to installation.

• Slovenian production in Medvode, 40+ years of experience
• 7-day free trial – test the chair in your own space before deciding
• 3-year warranty on products
• Custom manufacturing – fabrics, colours and company logo
• In-house delivery and installation throughout Slovenia
• References: NLB (1,200+ workstations), Triglav and Volvo

Prices for conference chairs start at roughly a few dozen euros for simple folding models and rise with upholstery, mid-height backrests and accessories for linking into rows. Contact us for a precise quote for your number of chairs.

Frequently asked questions

Which chairs are best for meeting rooms?

The best chairs for meeting rooms are durable conference chairs with good back support and a look coordinated with the office. For longer meetings, choose upholstered models; for frequent rearranging, choose folding chairs or chairs on castors.

Can you add a company logo to conference chairs?

Yes. At Heka we offer custom manufacturing that includes a choice of fabrics and colours plus embroidery of a company logo on the backrest. This is popular for representative meeting rooms and receptions.

How much do conference chairs cost?

Prices start at roughly a few dozen euros for simple folding chairs and rise with upholstery, mid-height backrests and the option of linking into rows. For larger quantities we prepare a tailored quote.

How do you choose between castors and glides?

Choose castors if participants in the meeting room frequently change places and move around, and glides for a stable, formal look and floor protection. Glides are better suited to representative and permanently arranged spaces.

Is delivery and installation of a larger number of chairs possible?

Yes. With our in-house delivery and installation we handle the coordinated supply of larger quantities throughout Slovenia and set up the chairs so the space is immediately ready for use.

Order conference chairs for your meeting room

Ready to furnish your meeting room? Browse the full range of conference chairs and take advantage of the 7-day free trial – test the chair in your own space before buying. For larger projects we help you with selection, personalisation, delivery and installation. When choosing task chairs, also have a look at the guide how to choose an office chair.